Bylaws

Alabama Gastroenterological Society
Bylaws

Article 1.  Governing Board
The Governing Board shall meet at least annually. If matters of importance must be transacted between the annual meetings, a special meeting may be called by the president or by any two members of the Governing Board, with reasonable notice as to time and place of meeting.

The Governing Board shall decide with a simple majority. Two-thirds of the members of the board shall constitute a quorum.

In addition to the other powers conferred by law, by the Articles of Association and by these Bylaws, the Governing Board has power:

(a) To make all arrangements for the annual meetings of the members. The Board shall determine the time and place of the annual meetings and shall authorize the President to make suitable arrangements for physical facilities required for the scientific program and the annual business meeting and also to engage suitable accommodations for any other social functions deemed desirable by the board. The board shall further authorize the president of the Society to appoint a Program Committee of which he, the president of the Society, is a member. The Program Committee shall be authorized to determine the nature of the annual scientific meeting and shall have the privilege of soliciting papers from the membership or other individuals.

(b) To invite anyone not a member to attend the scientific sessions of any meeting of the members, to contribute papers and participate in the discussions. Except under unusual circumstances, the scientific assemblies of the organization shall be open to members of the medical profession.

(c) To conduct the business affairs of the organization, and in particular, to authorize expenditure of the Society’s funds. Furthermore, the Board shall be responsible for the records of the Society kept by the Secretary-Treasurer of the organization and shall see that such records are open to the membership on request.

 

Article 2.  Officers of the Society
President – The president shall represent the Governing Board and the organization. He shall act and sign for the same in all matters of importance. He shall preside at all meetings of the Organization and of the Governing Board. He shall be responsible for the appointment of the Chairman and members of all standing and temporary committees, as authorized by the Governing Board. His actions as well as those of the other officers shall be limited by the Articles of Association and these Bylaws.

Vice President – The Vice President shall act in the absence of the President.

Secretary-Treasurer – The Secretary-Treasurer shall act and sign for the Governing Board and the membership in all matters except those specifically assigned to other officers or members of the Governing Board. The secretary shall be responsible for the minutes of the annual meeting and the meetings of the Governing Board. He shall prepare a secretary’s report, both for the meetings of the Governing Board and for the annual meeting of the Society, and at these times he shall report newly admitted members of the Society and those who have ceased to be members. He shall also have available a list of the entire membership. He shall send out the appropriate applications for membership, shall receive the completed applications, as well as other material required of prospective members, and shall be responsible for sending all of this material on to the chairman of the Membership Committee. Following approval by the Membership Committee, he shall notify candidates of their acceptance to membership or their rejection, as the case may be. He shall be responsible for the sending of notices of the annual meetings of the Society to its members. He shall also be responsible for notification of officers and councilors of meetings of the Governing Board. He shall assume the duties of the vice president or the president in the event that these officers are not president or able to carry on with the duties of the organization.

The secretary-treasurer shall be responsible for the collection of all dues and he shall be the recipient of all other sources of income of the organization and shall pay all debts and bills. He shall keep accurate accounts and shall submit a statement at each annual meeting. Furthermore, he shall be required to give a report of the accounts of the organization at each meeting of the Governing Board.

 

Article 3.  Committees
A. Program Committee
Membership as defined in 1 (a) above.
Duties: 1. To plan the program of each scientific session.
2. To invite participants from the membership or outside speakers for the scientific sessions.

B. Committee on Nominations
To consist of a chairman and two members appointed by the president subject to Governing Board approval
Duties:

1. To propose nominees for the following offices at the annual meeting pending approval of the Governing Board at its mid-year meeting:
President
Vice President
Secretary-Treasurer

2. To notify the membership 60 days in advance of the annual meeting of the nominees for officers and of any other vacancies on the Governing  Board that are to be filled by nominations from the floor. If there is a contest for one or more office, the Secretary will send a mail and/or electronic communication ballot thereafter to all voting members, the ballot containing all nominations.

3. To prepare, distribute and count ballots during the annual meeting.

C. Audit Committee
To consist of the members of the Governing Board that will oversee audits as deemed necessary

The various committees appointed by the president, whether standing, special or temporary shall be responsible to the Governing Board for the affairs entrusted to them.

 

Article 4.  Dues
The annual dues shall be such as the meeting of the members may determine upon the advice of the Governing Board.

 

Article 5.  Amendments
Amendments to the Constitution or the Bylaws may be proposed by the Governing Board or by written proposal bearing the signatures of or at least 10 members. The latter must be filed with the Secretary and presented at its next meeting to the Governing Board. All proposed amendments, whether emanating from the Governing Board and directed to the attention of all members not less than 90 days before the meeting, which shall decide upon the proposal. A vote of one-half plus one of the present active members at such a meeting shall be necessary for adoption of an amendment.

 

Article 6.  Ethics Complaints and Disciplinary Procedures
All members of the Society shall be bound by the ethical code of the medical profession and to the highest ethical code and integrity of the medical specialty.

Complaints charging members of the Society with unethical behavior or practices shall be investigated, processed and resolved in accordance with procedures approved by the Governing Board. The name of a member who resigns during an ethics investigation will be reported to the membership.